SOFTAREX Technologies Privacy Policy

PLEASE READ THIS DOCUMENT CAREFULLY. IT CONTAINS IMPORTANT INFORMATION THAT YOU SHOULD KNOW BEFORE CONTINUING TO USE SOFTAREX TECHNOLOGIES, INC. (“SOFTAREX”) SERVICE AND WEBSITES (AS SUCH TERMS DEFINED IN SOFTAREX’S TERMS OF SERVICE). ALSO, NOTE THAT BY CONTINUING TO USE SOFTAREX’S SERVICE AND WEBSITES YOU WILL BE DEEMED TO HAVE ACCEPTED THIS PRIVACY POLICY. Your use of the Softarex’s Service and Websites provided herein is subject to this privacy statement (“Privacy Policy”) and Softarex’s Terms of Service located at Terms of Service.

Softarex has a strong commitment to providing superior Service to all of its customers, and particularly Softarex respects your concerns about privacy. As you use our Service and Websites, we may gather certain personal and other information from you. We have created this Privacy Policy to inform you of the type of information we gather, what we do with that information, and the circumstances under which we may disclose your information to third parties. We ask that you please read this Privacy Policy carefully prior to using our products, and the Service and Websites.

Softarex will not sell or rent your personal information or a list of our users to third parties. However, as described in detail below, there are limited circumstances under which some of your information may be shared with third parties upon your express consent.

This Privacy Policy contains numerous general and technical details describing the steps that we take to protect your privacy. We have organized this Privacy Policy by major topic areas so that you can quickly locate the information of most interest to you. Meeting your needs and expectations forms the foundation of everything that we do — including protecting your privacy. If after reviewing this Privacy Policy you still have questions or privacy concerns please contact us and our technical support for the Service and Websites at www.softarex.com.

Summary

This Privacy Policy will inform you of the following: (1) the type of personally identifiable information we collect through our Service and Websites as well as our products, and the Service and Websites; (2) how your information is used; (3) with whom your information may be shared; (4) what choices are available to you regarding the collection, use, and distribution of your information; (5) the security procedures in place to protect your information; and (6) how you can access and correct any inaccuracies in the information collected about you.

Although we do our best to make sure that all our agreements with users are mutually compatible, should there arise any conflict between this Privacy Policy and another agreement between you and Softarex, the terms of the other agreement will control any dispute that may arise.

A note about our Service and Websites: By using Softarex’s Service and Websites, you agree that this Privacy Policy and any other agreement relating to Softarex’s Service and Websites shall be governed by, construed and enforced in accordance with the laws of the Commonwealth of Virginia without reference to conflicts of law rules and principles.

Changes in the privacy policy

We want you to always be aware of what personal and other information we collect, how we use it, under which circumstances we may disclose it, and how you can change your preferences regarding your personal information. All personal information that we collect will be handled according to the Privacy Policy in effect at the time the information is collected. If the Privacy Policy changes in any significant respect, we will not use your personal data in a manner that is inconsistent with the Privacy Policy in effect at the time your information was collected without your permission. We will only use your personal information for specific purposes consistent with the products and Services offered through the Websites.

From time to time, we may find the need to make changes to this Privacy Policy upon notice given by one or more of the following means: upon notice given to you after you log in to your Account (as such term defined in Terms of Service), by e-mail communication to the e-mail address provided by you when you set up your Account or otherwise on record for your Account, or by written mail communication to the address on record for your Account, provided that you gave us express permission to communicate with you via email. If as the result of such changes, you want to alter the ways in which Softarex is allowed to use your personal information, you can do so by following the procedure described in Section Creating and Updating Your Personal Account and Preferences. You will be deemed to have been made aware of and will be subject to, the changes to the Privacy Policy by your continued use of the Service and Websites after such notice has been given with the following exception: if at the time you provide personal information to Softarex you limit how such information will be used to communicate with you, either by Softarex or by third parties, Softarex will not change your preference in this regard without your express consent.

A. COLLECTED INFORMATION

Providing information

We receive and store any information you enter when using our Service and Websites or provide to us in any other way. We collect this information in order to make the Service and Websites function correctly and provide you with our Service. We also use this information to better understand how you use and how we can better the Service and Websites, their content and functionality to meet your needs.

Third-party content providers/application

Not all content of our Service and Websites is owned and controlled by us. Our Service and Websites may contain links to content or websites owned and/or operated by third parties. These third parties may drop cookies and/or use web beacons on your device, which may be used to identify your preferences or to recognize if you have previously had contact with these third parties. We do not control these content providers, their content, or their information collection practices and are not responsible for their privacy policies or practices. Please direct all concerns regarding any third party website to that site’s administrator or webmaster. You can remove your consent to this use or modify your related user information by contacting Softarex as indicated below.

We may use third-party advertising companies to display non-targeted advertisements when you use the Service and Websites. We do not disclose personally-identifying information about our users to these parties.

Some third-party advertising companies may use general information about your use of the Service and Websites as well as other information to provide specialized advertisements tailored to you.

If you would like to manage your cookie preferences or learn more information about this practice and your right to decline (or opt-out of) cookies placed by some or all of these companies, please contact us at [email protected]

If you wish to not have this information used for the purpose of serving you targeted ads, you may opt-out or modify your choices by [email protected]. Please note this does not opt you out of being served to advertise. You may continue to receive generic ads.

Information we collect

As a user of our Service and Websites, you can engage in many activities without providing any personal information. However, you may engage in some activities, such as subscribing to certain additional services available through our Websites, including submitting a request for provision of software development work by Softarex on your behalf or applying for a position with Softarex. In this case, we may ask you to voluntarily provide us with certain information about yourself. This information you provide is used for such purposes as allowing you to use some additional services offered by us, and for us to improve the content of the Service and Websites, customizing the advertising and content you see, and communicating with you about specials and new features. It is completely optional for you to engage in these activities and/or make any purchases from Softarex and therefore to provide us with your personal information.

You are never obligated to provide personal information to us. However, if you should choose to withhold certain requested information, we may not be able to provide you with some or all of our Service.

You may be provided an opportunity to subscribe to a periodic newsletter and product updates from us. The subscription Service and Websites require you to provide your first and last name, your e-mail address, and other information. You will be given the opportunity to choose the type of information we provide you and will be provided with an opportunity to opt-out from receiving the information altogether by either making appropriate choices to your account or by writing to our technical support for the Service and Websites at [email protected]

The information you submit to us may be transferred across national boundaries and may be stored and processed in any of the countries in which we (and our affiliates) maintain offices or web hosting servers. In certain countries, or with respect to certain activities, the collection, transferring, storage, and processing of your information may be undertaken by our trusted vendors. You hereby expressly agree and acknowledge that information, including your personal information, may be transferred and stored outside the borders of your country and/or location.

The type of information we may collect and maintain if you apply for employment with Softarex

If you applied for a position with Softarex through an online portal or by sending us your CV, we may collect, store, and use the following categories of personal information about you for purposes of considering you for a position with Softarex that is immediately available or may be available in the future:

What software, devices, or hardware you use to access our site.

How is your personal data collected

We mainly collect personal information about applicants from:

Directly from you, such as using our website https://softarex.com/career/, email applications or at a recruitment fair;
From recruitment agencies that you are registered with and have agreed for them to provide us with your application information;
From current Softarex employees or contractors, with your prior permission, as part of our internal referral program;
From third-party websites and job boards that you have used to seek employment such as LinkedIn, Xing, rabota.ua, work.ua, dou.ua, etc.;
From third party websites that help us obtain your contact details only from publicly available sources (if we do not already have it).

How we will use information about you

We only use your personal information for the following purposes:

Purpose	Personal Data used	Legal basis
Considering you for and contacting you about the role you applied for or other potential suitable roles on an individual basis	Your personal contact details; Your CV, professional social media profile if used as part of an application and other information regarding your employment history; Your salary expectations and details of any offers made by us to you and your responses; Interview history, questions, notes, and technical assessment results; How we obtained your data – from any application by you, through an agency or from a third-party website that you had used to seek employment	It is necessary for Softarex’s legitimate interests in tracking recruitment and managing its external talent pool which is not overridden by your interests or your fundamental rights and freedoms which require protection of personal data. Your consent for Softarex to retain your data, only if you expressly agree, as set out below.
Contacting you about roles as part of a recruitment campaign (if you have opted in)	Your personal contact details; Any privacy or communication channel and frequency preferences	Your consent for Softarex to contact you with information about jobs as part of our recruitment campaigns, if you have opted in
Updating you on any changes to our privacy notice, security updates, changes to our website or online profile area	Your personal contact details	It is necessary for compliance with legal obligations, such as in the areas of data protection law and corporate compliance laws
Making a decision about your recruitment or appointment at Softarex	Your CV, professional social media profile if used as part of an application and other information regarding your employment history; Your salary expectations and details of any offers made by us to you and your responses; Interview history, questions, notes, and technical assessment results	It is necessary for entering into or performing a contract with you
Determining any terms on which you work for us	Your CV, professional social media profile if used as part of an application and other information regarding your employment history; Your salary expectations and details of any offers made by us to you and your responses; Interview history, questions, notes, and technical assessment results	It is necessary for entering into or performing a contract with you
Internal reporting and understanding how we can improve our internal recruitment processes and website	Your feedback on Softarex’s recruitment process; Your log in frequency and activity; What software, devices or hardware you use to access your profile; Your profile preferences and other forms you may complete in the online profile; Any privacy or communication channel and frequency preference	It is necessary for Softarex’s legitimate interests in tracking recruitment and managing its external talent pool which is not overridden by your interests or your fundamental rights and freedoms which require protection of personal data

Information relating to children

Our Service and Websites are not intended for children under 13 years of age. However, despite our intent, we recognize that children under the age of 13 may access our Service and Websites and subscribe to the newsletter or purchase products, and the Service and Websites. Parents and Legal Guardians may request for us to review, delete, or stop the collection of their child’s personally identifiable information by contacting us and our technical support for the Service and Websites at [email protected]. For additional information and resources regarding child online privacy, please visit the Federal Trade Commission Web site at http://www.ftc.gov/.

Securing the transmission and storage of information

We are committed to protecting the security of your personal information. To protect that information, we use a variety of security technologies and procedures. Our data networks are protected by industry-standard firewall and password protection systems and our security policies are periodically reviewed and enhanced as necessary. Furthermore, only authorized individuals have access to the information provided by our users. However, you should be aware that no data transmission over the Internet can be guaranteed secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us and you use our content, products, and the Service and Websites at your own risk. In the event of the data breach, we will notify you at the email address that you have provided when setting up the personal account.

We treat the information you provide to us as confidential information. Your personally identifiable information is stored on a server or local computer with physical and electronic security features as customary in the industry, including login/password procedures and electronic firewalls designed to block unauthorized access. Because laws applicable to personal information vary by country, our offices or other business operations may put in place additional measures. All of our employees are aware of our privacy and security policies. Your information is only accessible to those employees who need it in order to perform their jobs.

If you use a password to protect your accounts and personal information, it is your responsibility to keep your password confidential. Do not share this information with anyone. Always install and use the latest versions of antivirus software. If you are sharing a computer, you should always log out before leaving any site or the Service and Websites to protect access to your information from subsequent users. If you are concerned that your privacy may have been breached, please contact us as provided below.

Sweepstakes, contests, and promotions

Softarex may offer sweepstakes, contests, and other promotions (any, a “Promotion”) through the Service and Websites that may require registration. By participating in a Promotion, you are agreeing to official rules that govern that Promotion, which may contain specific requirements of you, including, allowing the sponsor of the Promotion to use your name, voice, and/or likeness in advertising or marketing associated with the Promotion. If you choose to enter a Promotion, your personal information may be disclosed to third parties or the public in connection with the administration of such Promotion, including, in connection with winner selection, prize fulfillment, and as required by law or permitted by the Promotion’s official rules, such as a winners list. The privacy and information practices of those third parties are not covered by this Privacy Policy. To learn more about such third party policies, we encourage you to read and review the privacy statements of each third-party service that you may choose to use in connection with the Service and Websites.

B. USE AND DISCLOSURE OF INFORMATION

How your personal information is used

We collect your information in order to record and support your participation in the activities you select. With your consent, we may use your e-mail address to send a confirmation e-mail and, if necessary, we may use other information you provide us to contact you to assist us in processing purchases and the Service and Websites you select. If you use our Service and Websites, your information is made available to other registered users. With your consent, your personal information also may be used to keep you informed about our new products, product upgrades, patches, special offers, and other products and the Service and Websites of selected third parties, and maybe also used for improving the content of the Service and Websites, customizing the advertising and content you see, and communicating with you about specials and new features.

We may collect information about your use of the Service and Websites, such as the types of applications used. This information is collected in aggregate form, without identifying any user individually. We may use this aggregate, non-identifying statistical data for statistical analysis, marketing, or similar promotional purposes.

Disclosure under legal obligation

Although we will always strive to guard your identity, we may disclose your personally identifiable information without your permission in limited circumstances. We will only do so if we have a good-faith belief that disclosure is reasonably necessary to (1) comply with laws, regulations, or government requests or (2) to investigate or protect against harmful activities to our guests, visitors, associates, or property, or to others. In some instances, we are required by law enforcement or judicial authorities to provide your personally identifiable information, we will only do so upon receipt of appropriate documentation. We may also disclose your information to investigate violations of and enforce our Terms of Service and Websites.

Choices available to you

You can always choose whether or not to disclose personally identifiable information, but that choice may prevent you from using some or all of the Services and Websites.

You can choose at any time to opt-out of receiving e-mails from Softarex or from having your personally identifiable information shared with selected third-party providers. If you wish to opt-out, you can do so by editing your account preferences with respect to e-mail or the sharing of information or contacting us and our technical support for the Service and Websites at [email protected]. If you select to “opt-out” we will not share your personal information with third parties or send you e-mails.

If you consent, based on your personal preferences, we may periodically contact you via e-mail to provide information about special offers and promotions that may be of interest to you. These communications will relate to select, reputable third parties with whom we have a strategic marketing relationship. We may use a third party e-mail Service and Websites provider to send e-mails. This Service and Websites provider is prohibited from using your e-mail address for any purpose other than to send Softarex related e-mails. If you do not wish to receive e-mails with updates and information, please unsubscribe by sending an e-mail to our technical support for the Service and Websites: [email protected], or use appropriate functionality available on web sites in your accounts on Websites. In addition, every time you receive an e-mail you will be provided the choice to opt-out of future e-mails by following the instructions provided in the e-mail.

If you wish to opt-out of receiving e-mails, the sharing or retention of any personal identification information or otherwise change your personal preferences, you may contact us and our technical support for the Service and Websites at www.softarex.com

To ensure that your request is addressed, please provide sufficient information for us to accurately identify and access your records. For example, your full name, address, and the e-mail that you provided us when you requested Service and Websites or products. We reserve the right to contact you to verify that we have accurately identified your record.

Newsletter Terms and Conditions

By subscribing to our newsletter you agree to receive emails from us. The aim of our newsletter service is to keep our customers and visitors updated about resources, blog articles, teaching resources, external resources, and websites. The subscription to our newsletter service is not mandatory.

Frequency

The frequency of the newsletter will be at most four per month.

Limited Liability

We reserve the sole right to either modify or discontinue the newsletter, at any time with or without notice to you. We will not be liable to you or any third party should we exercise such right. Any new features that augment or enhance the then-current services on this site shall also be subject to these terms of use. We reserve the sole right to unsubscribe users/ visitors from our newsletter service without notice. We will do so with any subscriber we deem registered with fake data.

Opting Out

Upon registration, you will receive an email confirming your subscription. You have the right to remove yourself from the newsletter subscription list at any time. If at any time you wish to unsubscribe, there is a link at the bottom of this email or any subsequent newsletter you receive. Alternatively, please email [email protected] to request to be removed from the subscription list.

Cookies and web beacons

Our Service and Websites uses “cookie” and “web beacon” technology. “Cookies” are short pieces of data generated by a web server or mobile application that the Service and Websites store on a user’s device. Our Service and Websites may require the use of a cookie for purposes of keeping information you enter on multiple pages together. Cookies also enable us to customize our Service and Websites and offerings to your needs, providing you with a better online experience with us. In addition, cookies are used to:

measure usage of various pages on our Service and Websites to help us make our information more pertinent to your needs and easy for you to access; and
provide functionality such as to online orders, our Service and Websites, and other functionality that we believe would be of interest and value to you.

The types of cookies that we use are referred to as “session” cookies and “persistent” cookies. Session cookies are temporary and are automatically deleted once you stop using the Service and Websites. Persistent cookies remain on your hard drive of your device until you delete them. Cookies do not, under ordinary circumstances, corrupt or damage your device, programs, or files.

In addition, the Service and Websites’ providers we use to serve and host our advertisements, and/or deliver our e-mails, use session and persistent cookies to track the number of times the Service and Websites are accessed and whether the Service and Websites were accessed from an advertisement. There are no cookies in advertisements or e-mails. A cookie is placed on your device only if and when you click on an advertisement or open an e-mail. The cookie generated from the advertisement or e-mail does not contain any personally identifiable information and will remain on your hard drive until you delete it.

Beacons are used in combination with cookies to help websites and mobile applications’ operators understand how visitors interact with their online Service and Websites. A beacon is typically a transparent graphic image (usually 1-pixel x 1-pixel). In contrast to cookies, which are stored on a user’s hard drive, beacons are embedded invisibly on online pages and are about the size of the period at the end of this sentence. These beacons are not tied to personally identifiable information. The use of beacons allows the application to measure the actions of the visitor using the application that contains the beacon. It makes it easier to follow and record the activities of a recognized browser, such as the path of visited pages and/or applications. We use the information provided by beacons to develop a better understanding of how our users use the Service and Websites and to facilitate those users’ interactions with the Service and Websites. We may make the aggregate data obtained from analytics (including from our third-party analytics providers, if applicable) publicly available. If this data is made available, none of the information will be personally identifying information or potentially personally-identifying information.

If you would like to manage your cookie preferences or learn more information about this practice and your right to decline (or opt-out of) cookies placed by us, please contact us at [email protected].

C. PRIVACY-RELATED INQUIRIES AND COMPLAINTS

We treat our users’ privacy concerns with utmost respect and attention. If you believe that there was an instance of non-compliance with this Privacy Policy with regard to your personal information or you have other related inquiries or concerns, you may write or contact us and our technical support for the Service and Websites by e-mail at [email protected].

In your message, please describe in as much detail as possible the nature of your inquiry or the ways in which you believe that the Privacy Policy has not been complied with. We will investigate your inquiry or complaint promptly.